Event enquiries are decided fast and lost faster. A host messages four caterers on the same evening with the same three facts — date, guest count, venue — and books whoever answered with a clear per-plate price first. ChatPro365 answers immediately, checks whether the date is open, prices the menu per plate with GST, and books the tasting or site visit before your competitor has read the message. It is a WhatsApp chatbot for caterers that replies first — which, on an enquiry sent to four vendors the same evening, is most of the battle.
Hosts plan after work hours, exactly when your team has stopped replying.
Date, headcount, venue — asked and answered hundreds of times a season.
Two people confirming the same date is an expensive mistake to unwind.
From Instagram, a listing or a referral, usually at night.
Date, guest count, event type, veg or non-veg, venue and service style.
Your packages and per-plate rates applied to the headcount, with GST and add-ons as separate lines.
Branded and itemised — menu, plate count, add-ons, taxes, total.
The AI books into your availability with slot limits, so the same date is never promised twice.
Automatic nudges timed to the event date rather than a generic weekly blast.
Illustrative conversation. The AI answers from your own catalogue, documents and pricing.
Menu packages priced per plate against the guest count, with add-ons like live counters as separate lines.
Bookings respect your capacity per slot and are checked business-wide to prevent double bookings.
Send menu images, past event galleries and short videos inside the conversation.
Numbered, branded quotation PDFs generated automatically in the chat.
Automatic reminders before tastings, site visits and the event itself.
Eleven Indian languages, auto-detected, including Roman-script Hinglish.
Yes. Bookings are checked against your calendar and the number of events you can take per slot, across your whole team — so the AI will not confirm a date that is already committed.
You define your menu packages and per-plate rates. The AI collects the guest count and menu preference, multiplies it out, adds any live counters or service add-ons as separate lines, applies GST and sends the quotation as a PDF.
Yes. Menu cards, event galleries and short videos can be attached to your packages, and the AI sends them when the host asks to see the menu or previous work.
Follow-up timing is yours to set, including how many attempts and how far apart. Hosts who ask to stop hearing from you are excluded automatically.
Load your own rate card during the trial and watch it quote.